Region

STRUCTURE
3. The Committee shall consist of two representatives from each of the C.P.S.A. Counties within the Region. From these previously elected County representatives the Regional Annual General Meeting (RAGM) will elect a Chairman, Vice-Chairman, Secretary and Treasurer (hereinafter called the Officers of the Committee). The Committee shall have power to co-opt such additional members as shall be deemed necessary and may allow such co-opted members the power to vote. Only those members duly elected or ratified at the RAGM, or subsequently co-opted, may attend the Regional Committee meetings (save that Officers of the Board, i.e. Chairman, Vice-Chairman and Executive Director, or their appointed representatives, shall be ex-officio members of the Committee). The Committee shall meet a minimum of four times in any calendar year and C.P.S.A. members who wish to sit in attendance to observe may be allowed to do so, if, within the duly elected Committee, there is a majority in favour. Six members of the Committee shall constitute a quorum. Minutes of all Regional Committee meetings shall be supplied to the Executive Director on request. All members of the Regional Committee (except ex-officio members) shall retire at the RAGM next following their election and may be eligible for re-election.

QUALIFICATIONS

4. Officers and Committee members, other than ex-officio members, must reside within the Region and must be Individual members of the C.P.S.A. in good standing. All must be of 18 years of age or over.

ELECTIONS

5. [a] To the Regional Committee: The RAGM shall ratify the election of Committee members nominated by the County Committees within the Region. When a County Committee is either not yet established or has failed to nominate its representatives, then the meeting may accept nominations from the floor for members to represent that County. County representatives for the Regional Committee may be selected only from members in good standing residing within that County. Members nominated from the floor of the RAGM must be present or have previously expressed their willingness to serve on the Committee in writing to the Regional Secretary.

Nominations for the election of Officers of the Committee may only be made from the floor of the RAGM and Officers of the Committee may be selected only from elected Committee members as above.
When more than one nomination is received for each vacant position a vote shall be taken at the RAGM. All elections will be on the basis of “one vote per post per member”. Only Individual members in good standing of the C.P.S.A. resident in the Region and present at the meeting shall be entitled to vote. Voting may be by show of hands or by ballot according to the will of the meeting.
Elected Officers and Committee members shall hold office from the end of the RAGM.

[b] To outside bodies: Members to serve on outside bodies shall be elected from members of the Committee or from co-opted members as required. The Committee shall offer those so elected the option of remaining as fully active members of the Committee or, to reduce their workload, to continue to serve as ex-officio members of the Committee. When a member elected to an outside body opts for ex-officio membership of the Committee, then the County which he represents shall be invited to nominate a replacement to serve on the Committee.

EXPENSES

6. Unless previously agreed by the Committee it is understood that all members’ activities for the Region shall be on a purely voluntary basis.

GENERAL MEETINGS

7. [a] Only Individual members in good standing of the C.P.S.A. resident within the Region shall be entitled to attend Regional General Meetings and shall be entitled to speak and, with the exception of members under 18 years of age, shall have the right to stand for office and to vote. Officers of the Board, or their appointed representatives, shall be entitled to attend, but not to vote, at all Regional General Meetings.

[b] The RAGM shall be held in the month of January (or as soon thereafter as possible so long as it is not held less than 14 days prior to the Annual General Meeting of the C.P.S.A.) at a venue within the Region to be determined by the Regional Committee. A Region may agree at its AGM to hold an earlier AGM in succeeding years to suit the convenience of its members.

[c] The Committee may decide to call an Extraordinary General Meeting (REGM) at such time and place and for the determination or consideration of such matters as it thinks fit and shall give at least 21 days notice in the Association’s magazine PULL! to all members resident in the Region and entitled to attend and vote at such General Meeting.

[d] On a petition signed by not less than twenty Individual C.P.S.A. members in good standing resident within the Region being presented to the Regional Secretary, an REGM shall be called within 42 days of the presentation of such petition to consider the matter contained therein.

FUNDS

8. The Committee shall have a bank account designated the * “(as applicable) Region of the C.P.S.A.” and the Treasurer shall keep and present to the RAGM true and proper accounts of the Committee receipts and expenditures prepared with a year of account ending the 31st December each year or on another suitable date agreed to at an earlier RAGM. Such accounts shall be audited by a person approved by the Executive Director and copies shall be available to members at the RAGM. Cheques to be drawn on the Committee’s account must be signed by either Chairman or Vice-Chairman and Treasurer.

POWERS

9. The Committee shall have power to make such rules as they consider will be conducive to the good of the C.P.S.A. members and the management of the sport within the Region, but subject always to the decisions of the Board or instructions therefrom. All such rules or alterations to them shall be presented to the next RAGM for ratification.

ALTERATIONS TO ARTICLES

10. [a] Alterations to these Articles may only be made by the Board, but they shall be subject to the approval of the Annual General Meeting of the C.P.S.A. in accordance with the company’s Articles of Association. Whenever possible proposed alterations to these Articles shall be published in the shooting press with the notice calling the AGM.

[b] These Articles are intended to govern the members of the C.P.S.A. in the organisation of the C.P.S.A. within the Region and shall be read in conjunction with and subject to the Articles of the C.P.S.A. and shall operate in so far as consistent with the same but in case of inconsistency the Articles of the C.P.S.A. shall prevail.

To download a pdf copy of the Regional Articles click here.